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Common Challenges with IVRs

IVRs - Interactive Voice Response

IVRs, or Interactive Voice Response systems, are designed to help customers navigate through a menu of options and reach the appropriate agent or department to handle their enquiry or request. However, IVRs are not without their challenges, and can cause customers much frustration.

Here are some of the common problems faced with IVRs.

  • Long and Complex Menus: IVR menus that are too long and complex can frustrate customers and make it difficult for them to find the information or option they need.

  • Limited Options: On the other hand, IVRs that have limited options can also frustrate customers who are unable to find the option that matches their enquiry or request.

  • Poor Voice Recognition: If an IVR is not able to accurately recognise a customer’s voice or input, it can lead to incorrect routing or long hold times as the customer is transferred to the wrong department.

  • Lack of Personalisation: IVRs that do not personalise the customer experience can feel impersonal and leave customers feeling like they are just a number.

  • Lack of Integration with other Channels: IVRs that do not integrate with other channels like chat or email can lead to disjointed customer experiences and make it difficult for customers to switch between channels.

  • Limited Ability to Handle Complex Enquiries: IVRs that are not equipped to handle complex enquiries may require customers to speak with a live agent, leading to longer wait times and higher costs for the contact centre.

  • Negative Customer Perception: Some customer may have a negative perception of IVRs, seeing them as an obstacle to reaching a live agent, leading to a poor overall customer experience.

In Summary

To conclude, addressing the above challenges requires careful planning and design of the IVR system, as well as ongoing monitoring and adjustments to ensure it is meeting the needs of both customers and the contact centre.

The CloudComm Team have a wealth of experience in the implementation of customer-friendly IVRs.

To ensure your IVR is fit-for-purpose for your business and your customers, why not get in touch? After all, as winner of the SME Northern Enterprise Award for Cloud Communication MSP of the Year 2023, it's proven, we know what we're talking about!

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